Jobs

Program Assistant

The Women’s Foundation of California is looking for a Program Assistant who wants an opportunity to improve the lives of cisgender and transgender women, gender variant and non-binary individuals, and trans men across the state.

Description

Overview
Are you passionate about gender, racial, and economic justice? Do you love creating systems and processes that increase efficiency? Are you super talented at keeping track of all kinds of tiny details? Are you interested in learning more about policy advocacy, community organizing, and philanthropy? The Women’s Foundation of California is looking for a Program Assistant who wants an opportunity to improve the lives of cisgender and transgender women, gendervariant and non-binary individuals, and trans men across the state.

Our Story
The Women’s Foundation of California has a track record of supporting community-based organizations working to address the root causes of injustice and advance solutions across multiple issues. What do we work on? Grantmaking and policy advocacy in the areas of community health, reproductive justice, criminal justice reform, economic justice, trauma justice, and environmental health and justice. We support movements led by people impacted by gender-based violence and oppression, especially those from communities of color, under- resourced communities, rural communities, immigrant communities, and queer communities. The Foundation is comprised of a dynamic and smart group of people who are passionate about our work and committed to making good things happen for all Californians.

 

Position Summary

Under the direct supervision of the Chief Program Officer, the Program Assistant provides general administrative support for our program team, which administers grantmaking and runs the Women’s Policy Institute Programs; 1. State fellowship, 2. Local fellowship and 3. Alumni Network as well additional convenings including the Philanthropy & Public Policy Institute. This is a non-exempt, full-time position based in our Oakland office.

Requirements

Essential Responsibilities – Team Support 95%

  • Perform administrative and clerical duties, including submitting requests for reimbursement or payment, drafting agendas and taking notes for team meetings, managing and coordinating action items, and creating and maintaining organizing documents and files.
  • Coordinate event logistics for trainings, convenings, and retreats including booking travel, coordinating with venues and caterers, ordering meals, tracking dietary restrictions and accessibility needs, confirming hotel reservations, organizing and printing training materials, and helping Program team staff prepare and pack for events.
  • Coordinate event logistics for webinars, including creating event information pages and providing administrative support on the day of the webinar.
  • Provide event staffing support at day-long and multi-day trainings, retreats, and convenings, including setting up training rooms, responding to participants needs, and ensuring that events run smoothly.
  • Coordinate policy requests for letters of support for all bills supported by WPI fellows and alumni, other coalitions, and organizational partners.
  • Assist with outreach and recruitment efforts for WPI programs—particularly in relation to immigrant communities, transgender communities, and communities impacted by mass incarceration.
  • Assist with grants management and administration, including support for the maintenance of grants database and data entry.
  • Meet regularly with individual staff from WPI-State, WPI-Local and Grantmaking and work with direct supervisor to meet the administrative needs of the three areas.

Essential Responsibilities – General Office Support 5%

  • Work with the Foundation’s Administrative Assistant to ensure the office is welcoming for both team members and guests.
  • Work with the Foundation’s Administrative Assistant to oversee general Foundation phone and email, ensuring communications are passed on to the appropriate person and that every contact is responded to promptly.

Qualifications
Skills

  • 1 to 2 years of experience as an administrative assistant or related administrative experience.
  • Proficiency with MS Office Suite; Outlook (email, calendar), Word, Excel, PowerPoint, Slack, Dropbox, Basecamp and other online information management, communications and project management applications. Internet research experience and experience with video conference applications are a plus.
  • Excellent multi-tasking and organizational skills with outstanding attention to detail and follow through.
  • Strong listening, written and oral communications skills, including phone presence.
  • Experience working and communicating regularly with remote team members is a plus.
  • Fluency in Spanish is a plus.

Qualities

  • Strong commitment to the Foundation’s mission and vision and to our organization’s values of community, justice, well-being, and equity.
  • Commitment to learning about and practicing gender justice.
  • Eager to engage and learn from the people and communities the Foundation serves.
  • Passion for working in the social justice sector.
  • Talent and interest in creating and managing systems.
  • An eye for creating efficiencies and keeping track of details.
  • Ability to develop trusting relationships with diverse individuals from many different backgrounds.
  • Comfort with computers and multiple online platforms.
  • Flexible, adaptable, and dependable.
  • Curiosity and love of continuous learning.
  • Ability to work in an open office environment.
  • Track record of being a highly organized, self-starting and a pro-active initiator.
  • Ability to communicate clearly and in a timely manner their progress on multiple projects and deadlines to ensure team coordination.
  • Exercise good judgment and maintain confidentiality.
  • Work independently as well as within a team.
  • Achieve goals and meet deadlines in a fast-paced environment with multiple interruptions.
  • Positive approach, can-do attitude and great sense of humor!

Compensation and Benefits

  • This is a full-time, non-exempt position working 35 hours per week, with a compensation range of $22-27 per hour. Compensation offer will be dependent on experience.
  • We provide 15 days paid vacation to start which increases over time (20 days after 5 years, and 25 days after 10 years); 12 paid sick days, 15 paid holidays, and a flexible, family-friendly schedule.
  • We provide paid parental leave, medical, dental, vision, long-term disability, flexible spending account, fitness reimbursements, a 401 (k) retirement plan match, transportation benefits, and AD&D insurance with the Foundation covering 100% of the costs of the insurance package.

Application & Deadline

To apply, please email a cover letter and resume, combined in one document, to: jobs@womensfoundca.org. The cover letter should highlight why you are interested in the position and what makes you a strong candidate. Applications will be reviewed on a rolling basis until the position is filled.

Please use this as subject line of your email: Program Assistant. All documents need to be Microsoft Word or PDF files (combined PDF file is preferred).

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Chief Communications Officer

We are hiring for a Chief Communications Officer who will work closely with the CEO, staff, and Board to help shape and implement the strategic vision for the Women’s Foundation of California (Foundation) communications efforts.

Description

About the Women’s Foundation of California

The Women’s Foundation of California has a nearly 40-year track record of supporting community-based organizations working to advance gender, racial, and economic justice. As a public community foundation focused on intersectional feminist funding, we have raised and granted nearly $40M in movement-building grants since 1979. Our core strategies are: investingin community organizations, trainingcommunity leaders, and conveningcommunity partners in order to mobilize significant financial resources to advance the health, safety, and economic security of people impacted by gender-based oppression and violence. We support movements led by cisgender and transgender women, gender-variant, genderqueer, and non-binary individuals–especially those who are formerly incarcerated, immigrants, people of color, low-income, and/or queer. We’re comprised of a dynamic, smart, collaborative group of people who are passionate about our work and committed to making good things happen for all Californians. As we come up on our 40thanniversary in 2019 with a refreshed strategic plan, the Foundation is well-poised to take a significant leadership role in advancing gender, racial, and economic justice in California.

Position Summary

The Chief Communications Officer (CCO) works closely with the CEO, staff, and Board to help shape and implement the strategic vision for the Women’s Foundation of California (Foundation) communications efforts.An influential writer and presenter, accomplished leader and experienced manager, the CCO oversees all of the Foundation’s communications, including thought leadership, media relations and digital engagement.

The CCO is responsible for positioning the Foundation as an expert and critical catalyst of positive change in our communities; increasing the Foundation’s visibility and brand recognition as a philanthropic leader and partner in advancing gender, racial, and economic justice; amplifying the work of our grant partners, fellows and programs; and building loyal communities and brand advocates to advance our mission and programs.

Essential Duties

STRATEGY DEVELOPMENT & IMPLEMENTATION
• Plan, implement, evaluate and refine the Foundation’s comprehensive communications strategy, including tactics for reaching specific audiences, messaging, advertising and production of print and online collateral.
• Oversee the Foundation’s brand strategy and visual identity.
• Develop and implement strategic plans and operational budgets for communications.

STRATEGIC COMMUNICATIONS
• Develop messages that resonate with a variety of priority audiences (donors, advocates, allies, legislators, media); ensure consistency of message across all media.
• Oversee production of all print and electronic materials, including annual reports, media releases, position papers, brochures, website, blog and social media.
• Refine and continue implementing the Foundation’s thought leadership plan that includes drafting speeches for high impact events, writing and pitching op-eds and using events strategically to expand awareness and engage current and new audiences.
• In partnership with the Development Team, develop communications strategy to elevate the Foundation’s 40th anniversary.
• Spearhead innovative campaigns that expand awareness of the Foundation’s programs and initiatives, build the Foundation’s reputation and engage current and new audiences.
• Position the Foundation’s programs and initiatives for media exposure and the team as lead experts on gender justice issues in California. Cultivate press relationships, place stories, write op-eds and news releases and act as a spokesperson with the media.
• Represent the Foundation at high profile events and conferences as an issue expert.
• Act as the spokesperson for the CEO. Speak and write persuasively about gender equity and justice, public policy, and philanthropy.
• Train Board and team members as brand advocates, spokespersons and fundraisers.
• Collaborate with the Development Team to ideate and execute brand-aligned donor materials and fundraising materials.

MANAGEMENT

  • Serve on the Leadership Team; work closely with the CEO and other department leaders to oversee the Foundation’s strategic direction, implementation of policies and practices, budgeting and planning processes.
  • Stay current and knowledgeable on issues related to the Foundation’s programs and initiatives in order to drive communications as well as overall program strategy.
  • Supervise and support a Communications Manager and a team of consultants who support the Foundation’s communications efforts in areas including media relations, website, digital communications, and social media; oversee external writers, designers and other communications professionals.
  • Supervise and support the professional growth of the Communications Manager; inspire, motivate and engage team members.

Requirements

Qualifications

Skills
• 7+ years of experience in strategic communications, journalism, public relations or public affairs with strong knowledge of new and emerging technologies, digital media, state politics and news media.
• Powerful, dynamic writer; sophisticated and discerning editor.
• Proven record of excellent leadership ability, high level of initiative, motivation, confidentiality, judgment and integrity.
• Experience managing staff and consultants of diverse skills and backgrounds.
• Excellent project management, listening, oral and written communication and meeting facilitation skills with a demonstrated ability to relate to and communicate with diverse communities.
• Proactive and strategic storytelling; expertise in finding, telling and curating stories across print and digital channels and media outlets.
• High level of sophistication in visual communications; strong eye for beautiful design, photography and video; proven expertise at creating compelling multimedia stories that move people to action.
• Passion for and knowledge of issues and challenges related to advancing gender justice in California.
• Excellent oral communication and presentation skills; ability to inspire, engage and motivate through speeches and presentations.
• Proficiency with MS Outlook and Office Suite (especially Excel, Word and PowerPoint).

Qualities

  • Possesses a strong commitment to the mission, policies, goals and philosophy of the Women’s Foundation of California.
  • Able to work independently as well as within a team, set and achieve high performance goals and meet deadlines in a fast-paced work environment.
  • Creative thinker, strong project manager, self-starter and detail-oriented communicator with a positive approach, can-do attitude and a sense of humor.
  • Drive to innovate, use new platforms and tools, try new things and learn from failure.
  • Strong interpersonal skills and ability to create positive, long-term working relationships; demonstrates tact, dependability, diplomacy and flexibility.
  • Willingness and ability to travel to meetings and other Foundation events.

COMPENSATION AND BENEFITS

 

  • This is a full-time, non-exempt position, with a salary range of $115,000-$150,000. Salary offer will be dependent on experience.
  • We provide 15 days paid vacation to start which increases over time (20 days after 5 years, and 25 days after 10 years); 12 paid sick days, 15 paid holidays, and a flexible, family-friendly schedule.
  • We provide generous benefits including paid parental leave, medical, dental, vision, long-term disability, flexible spending account, fitness reimbursements, a 401(k) retirement plan match, transportation benefits, and AD&D insurance with the Foundation covering 100% of the costs of the insurance package.

OUR VALUES AND COMMITMENT TO DIVERSITY AND INCLUSION
At the Women’s Foundation of California, we believe outstanding people are the key to our success. We value a diverse and inclusive workplace and strongly encourage people of color, LGBTQIA+ individuals, trans people, gender non-conforming individuals and formerly incarcerated people to apply.

As an equal opportunity employer, we recruit and hire with the understanding of systemic oppression and of the lived reality of people with marginalized identities. We also recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status or age.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions.

While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer to create documents, conducting Internet research, sending and receiving e-mail and participating in meetings; communicate on a telephone and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to move about the office to access file cabinets, office equipment, etc.

APPLICATION & DEADLINE

To apply, please email a cover letter and resume, combined in one document, with the subject line: Chief Communications Officer to:jobs@womensfoundca.org. Applications will be reviewed on a rolling basis until the position is filled. All documents need to be Microsoft Word or PDF files (PDF files are preferred).

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Executive Adminstrator

We are hiring for an Executive Administrator who will be responsible for providing general support to the CEO and the Board of Directors and for the overall administration and operations of the Women’s Foundation’s office in Oakland, CA.

Description

About the Women’s Foundation of California

The Women’s Foundation of California has a nearly 40-year track record of supporting community- based organizations working to advance gender, racial, and economic justice. As a public community foundation focused on intersectional feminist funding, we have raised and granted nearly $40M in movement-building grants since 1979. Our core strategies are: investing in community organizations, training community leaders, and convening community partners in order to mobilize significant financial resources to advance the health, safety, and economic security of people impacted by gender-based oppression and violence. We support movements led by cisgender and transgender women, gender-variant, genderqueer, and non-binary individuals–especially those who are formerly incarcerated, immigrants, people of color, low-income, and/or queer. We’re comprised of a dynamic, smart, collaborative group of people who are passionate about our work and committed to making good things happen for all Californians. As we come up on our 40th anniversary in 2019 with a refreshed strategic plan, the Foundation is well-poised to take a significant leadership role in advancing gender, racial, and economic justice in California.

Position Summary

The Executive Administrator is responsible for providing general support to the CEO and the Board of Directors and for the overall administration and operations of the Foundation’s office in Oakland, CA. Under the general supervision of the CEO, the Executive Administrator manages the schedule and projects of the top executive and serves as primary support to the Board of Directors. The Executive Administrator also ensures the overall operating efficiency of the offices, including communications and IT support and coverage, procurement and maintenance of office equipment, ordering supplies, maintaining furniture, facilities and systems, providing administrative support and maintaining a professional office environment. In addition, this position provides support to the Finance Department by processing accounts payable and performing other accounting-related tasks.

Requirements

Essential Duties

ADMINISTRATIVE ASSISTANCE TO THE CHIEF EXECUTIVE OFFICER

  • Manage the CEO’s calendar, using discretionary judgment in support of established priorities, goals and timelines
  • Coordinate with Development Department in the scheduling of meetings for CEO with donors and prospective donors
  • Assist the CEO and Development & Communications staff in preparing speeches and presentations, including Internet research, drafting, editing, proofreading, creating PowerPoint presentations, providing AV and technical support to ensure effective delivery
  • Serve as liaison for the CEO with Foundation staff, donors and other constituents
  • Schedule and prepare the CEO for travel
  • Respond to written and telephone inquiries and invitations, using discretionary judgment to forward selected calls and correspondence to CEO
  • Draft correspondence for the CEO
  • Complete expense reports and reconcile credit card accounts for the CEO
  • Manage projects assigned by and in support of the CEO
  • Maintain records, contact lists and other information and files (electronic and paper) related to the work of the CEO

ADMINISTRATIVE ASSISTANCE TO THE BOARD OF DIRECTORS

  • Schedule and arrange all meetings and logistics, including full board and committee meetings
  • Oversee preparation and production of board and committee packets
  • Provide support to Board members during and between meetings, as requested by Board and Committee Chairs
  • Maintain open and positive communication with, between and among the Board
  • Transcribe and disseminate minutes and major decisions
  • Maintain all files related to the membership and functions of the Board
  • Serve as liaison for the CEO with Foundation board members

OFFICE MANAGEMENT AND ACCOUNTING

  • Process payables, including batch summary report balancing and submission for verification, approval and posting. Maintain open and paid vendor files
  • Review expense reports and credit card billing for coding accuracy and appropriate back-up and post to system.
  • Oversee management of the Oakland offices of the Women’s Foundation of California, including facilities management, vendor relations, purchasing, and general office maintenance
  • Facilitate regular meetings of Foundation staff, and delegate tasks as needed to maintain balance and efficiency within and between departments and offices
  • Work closely with all staff, including staff working remotely, to ensure that computer and networking systems are operating efficiently
  • Coordinate responses to inquiries about the general work of the Women’s Foundation of California and respond to written, e-mail, and telephone inquiries
  • Receive, distribute and manage all mail and shipping accounts
  • Conduct regular inventory of office and other supplies; order new supplies as needed, including furniture and technology needs; schedule all necessary repair and maintenance on office equipment to retain warranties and prevent loss of use or productivity
  • Assist in preparation for Foundation-hosted meetings and assist in organization of events
  • Special project responsibilities as required

Qualifications

Required Skills

  • 5+ years of executive administrative experience, including Board support
  • A strong commitment to the mission, policies, goals and philosophy of the Women’s Foundation of California
  • Demonstrated ability and background in executive support and office administration
  • Excellent written, oral and listening communication skills
  • Ability to anticipate needs of others (staff, board, donors), work independently and multi-task with a high degree of proficiency in project and time management
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Strong interpersonal skills and independent decision-making capacity
  • Ability to create positive, long-term working relationships by demonstrating a commitment to team work and customer service, tact, dependability, diplomacy, and flexibility
  • Willingness and ability to travel to meetings (must maintain CA driver license and adequate insurance, and be able to fly coach class)
  • Track record of being highly organized, self-starting and pro-actively initiating
  • Creativity and flexibility in developing approaches and problem solving
  • Proven ability to work in a small and friendly office environment where each staff person assumes multiple responsibilities while striving to achieve shared goals
  • Positive approach, can-do attitude and sense of humor
  • Mastery of MS Office Suite (including Outlook, Excel and Word), Internet communication and web navigation and search
  • Strong computer skills; experience in troubleshooting hardware and software problems such as phone systems, remote server access, and MS-Office applications

Desired Skills

  • Some accounting and fundraising database experience (Financial Edge/Raiser’s Edge preferred)
  • Experience in a fundraising climate or organization strongly preferred

COMPENSATION AND BENEFITS

  • This is a full-time, non-exempt position, with a salary range of $70,000-$80,000. Salary offer will be dependent on experience.
  • We provide 15 days paid vacation to start which increases over time (20 days after 5 years, and 25 days after 10 years); 12 paid sick days, 12 paid holidays, and a flexible, family-friendly schedule.
  • We provide generous benefits including paid parental leave, medical, dental, vision, long-term disability, flexible spending account, fitness reimbursements, a 401(k) retirement plan match, transportation benefits, and AD&D insurance with the Foundation covering 100% of the costs of the insurance package.

OUR VALUES AND COMMITMENT TO DIVERSITY AND INCLUSION

At the Women’s Foundation of California, we believe outstanding people are the key to our success. We value a diverse and inclusive workplace and strongly encourage people of color, LGBTQIA+ individuals, trans people, gender non-conforming individuals and formerly incarcerated people to apply.

As an equal opportunity employer, we recruit and hire with the understanding of systemic oppression and of the lived reality of people with marginalized identities. We also recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status or age.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions.

While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer to create documents, conducting Internet research, sending and receiving e-mail and participating in meetings; communicate on a telephone and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to move about the office to access file cabinets, office equipment, etc.

APPLICATION & DEADLINE
To apply, please email a cover letter describing your qualifications and interest In the position and resume, combined in one document, with the subject line: Executive Administrator to: jobs@womensfoundca.org. Applications will be reviewed on a rolling basis until the position is filled. All documents need to be Microsoft Word or PDF files (PDF files are preferred).

Read More

We believe outstanding people are the key to our success.

We value a diverse and inclusive workplace and strongly encourage people of color, LGBTQ+ individuals, trans people, gender non-conforming individuals and formerly incarcerated people to apply.

As an equal opportunity employer, we recruit and hire with the understanding of systemic oppression and of the lived reality of people with marginalized identities. We also recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status or age.