Under the general supervision of the Senior Program Manager, the Program Manager is an integral part of the Program Team, works closely alongside the Chief Strategist of Programs, key constituencies and partners to plan and execute the vision and Invest: Train: Connect strategies of the Foundation related to policy training, leadership development, and alum engagement. The Program Manager provides leadership in design and manages implementation of the Dr. Beatriz Maria Solís Policy Institute (SPI) Alum, Local, and State programs and Young Womxn’s Summer Leadership Institute (SLI), including but not limited to: program and curriculum development, project management, evaluation, and administration.
*The Women’s Foundation California (WFC) is operating with an entirely remote workforce and all positions are remote/virtual. Incumbent must work and reside within California.
Specific responsibilities include (and not limited to):
Program design, curriculum development and evaluation:
- Identify and provide training opportunities to SPI and SLI alumni, current SLI participants, and current SPI fellows, including facilitating/moderating sessions during retreats and webinars across all SPI programs and identification, selection and preparation of trainers, speakers, and policymakers.
- Collaborates in planning and execution of SPI Local and State, SLI trainings, retreats, and convenings.
- Prepares and executes training/session/retreat evaluations and compiles responses with preliminary analysis.
- Co-designs and implements the recruitment process for new SPI classes with Program Team.
- Engages diverse audiences, including SPI fellows and alums, policymakers, advocates, donors, and community members, to support SPI priorities, programs and campaigns.
- In consultation with the Chief Strategist of Programs, tracks and monitors policy priorities, responds to policy inquiries from alums, grant partners, writes and submits letters of support.
- Cultivates, strengthens and holds relationships with key partners in the policy arena, including legislators, staffers, advocates, and other public officials.
- Participates in policy coalitions, uplifting the SPI alum and WFC priorities.
- Leads long-term planning of the SPI Alum Network, integrating SLI alums, in collaboration with the Program Team and WFC Leadership Team.
- Leads and implements the development of overall strategies for alumni engagement, including managing relationships with 600+ SPI and SLI alums, to build long-term connection and facilitate continued engagement with the Foundation.
- Provides ongoing mentorship to alumni around their policy projects
- Engages with SLI alums, recruiting for SPI and supporting their policy-related efforts.
- Manages communication with SPI alum, including listservs and social media platforms. Maintains current SPI fellow and alum contact information on WFC database.
Project Management & Administration:
- Develops, assesses and maintains systems and program management tools to effectively and efficiently coordinate all aspects of SPI Alum, Local, and State programming.
- Holds the timeline
- Conducts meeting/training follow-up as needed, including ensuring the processing of invoices, expense reimbursements, and drafting of thank you notes for speakers and guests.
- Work with the Director of Community Investment, Development and Program teams to support fundraising efforts, including reviewing SPI grant reports, proposals and other development materials.
- Oversee current projects and coordinate all team members to keep workflow on track to observe deadlines, monitor, track and manage project budgets in collaboration with the Chief Strategist of Programs at each phase of project implementation.
- Work with the Communications team to manage online information and content related to SPI fellows and alums, including providing content for communications materials.
- Participate in Foundation team meetings and professional development activities.
- Respond to routine inquiries regarding the Foundation and its programs.
- Represent, present and speak about the Foundation and Solís Policy Institute to external partners, coalitions, and round tables in partnership with the Chief Strategist, Programs, or CEO.
- Participate in recruitment of other Foundation staff as directed and as needed.
- Engage in other activities as needed or assigned to successfully move the Foundation’s mission forward.
QualificationsDesired Experience and Competencies
- Demonstrated adeptness in project management with outstanding attention to detail and follow through.
- Knowledge of and passion for gender justice issues and commitment to the values of the Foundation.
- Demonstrated understanding of public policy and policy advocacy and community organizing for policy change;
- Experience with facilitation and/or provision of trainings.
- Skillful with organizing and prioritizing multiple tasks and projects with minimal supervision
- ability to maintain quality work standards and meet deadlines with a high volume of work.
- Creativity and flexibility in developing approaches and problem solving.
- Strong commitment to diversity and inclusion in the workplace and with WFC constituencies.
- Experience coordinating programs that successfully engage diverse communities is a plus!
- Strong verbal and written communication skills; open, friendly demeanor and high level of professionalism to represent the Foundation favorably in the community.
- Ability to create positive, long-term working relationships by demonstrating a commitment to teamwork, tact, dependability, diplomacy, compassion and flexibility.
- Ability to work with team members who work remotely.
- Ability to attend off-site, multi day events.
- Proficiency in MS Office, primarily MS Word, Excel, PowerPoint and Outlook, G-Suite products.
- Experience with databases and data entry.
- Familiarity with SPI Program or SPI Alum preferred.
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions.
While performing the duties of this job, the employee is frequently required to remain at their desk for long periods while operating a computer to create documents, conducting Internet research and data entry, sending and receiving e-mail and participating in meetings in-person and virtually; communicate on a telephone and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to move about the office to access file cabinets, office equipment etc., and to travel by car and airplane.
Additional Workplace Expectations
- WFC employees currently work remotely with a four-day schedule.
- All WFC employees must be fully vaccinated for COVID-19 as a condition of employment by the start date of employment for new hires, unless they have been approved for an exemption from the vaccination requirement as a reasonable accommodation for a medical condition or restriction or sincerely held religious beliefs.
Our Values and Commitment to Diversity and Inclusion
We value a diverse and inclusive workplace and strongly encourage people of color, LGBTQIA+ individuals, transgender people, gender non-conforming individuals, and formerly incarcerated people to apply. Our staff and board align around the following organizational values:
As an equal opportunity employer, we recruit and hire with the understanding of systemic oppression and of the lived reality of people with marginalized identities. We also recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status or age. Some candidates may see a long list of job requirements and feel discouraged because they don’t match every single bullet. If you believe this is a role that you’ll be excited to work in everyday and will be relentless about pushing boundaries to succeed, please apply anyway.
Compensation, Work Hours and Benefits
- This is a full-time exempt position with a salary range of $75,000-$85,000 annually. Salary offer will be dependent on experience.
- WFC operates on a 4-day (32-hours) work week – Monday through Thursday.
- We provide 20 days paid vacation to start which increases over time (25 days after 2 years); 12 paid sick days, 14 paid holidays, and an additional two weeks holiday at the end of the year, in addition to a flexible, family-friendly schedule.
- We provide generous benefits including paid parental leave, medical, dental, vision, long-term disability, flexible spending account, a 6% 401(k) retirement plan match, transportation benefits, wellness stipend, and AD&D insurance with the Foundation covering 100% of the costs of the insurance package for employees and minor dependents and a portion for adult dependents.
- WFC sponsors a Matching Gift Program contributing $2 for every $1 charitable gift made by employees, up to $1,000 per year for WFC and $500 for employees.
Applications & Deadline
To apply, please visit our website to upload a cover letter highlighting your interest in the position and what makes you a strong candidate and your resume. Applications will be reviewed on a rolling basis and the position will remain open until filled. However, we prefer to receive applications by September 9th. All documents need to be Microsoft Word or PDF files (PDF files are preferred).